Indoor Request Form

179 Student Union | ph: 405.744.5232 | email: meetings@okstate.edu | web: meetings.okstate.edu

Indoor Request Form

Individual students and student organizations are required to register all on-campus events. Confirmation of the reservation and/or issuance of a confirmation/permit may take up to ten (10) business days prior to the requested event or posting date. OSU Police Department requires at least 10 working days’ notice if security is required. OSU Transit requires at least 10 working days’ notice if transportation is required. The location and equipment needed should be reserved at least two weeks in advance. If the event is being organized by multiple organizations each group must be disclosed. For cancellation/no-show fees and additional policies, please visit Meeting & Conference Services online at meetings.okstate.edu. This request is on hold until you receive an email confirmation.

Organization Name: *

Campus billing Address: *

Organization Account Number: *

Title of Event: *

Date(s) of Event: *

Start Time: *

End Time: *

Estimated Attendance: *

No. of University Guests:

No. of Non-University Guests:

Event Description: *

Are you charging or selling tickets for the event? *

Are you seeking sponsorships for the event (university or non-university groups)? *

Do you need to order food/beverages? *

Do you have audiovisual needs? (i.e. projector, screen, laptop, etc.) *

^ Theater-style setup only

* Conference-style setup only

^^ Tiered classroom setup only

** Additional fees may apply when standard setup is not used

Organization Contact Information

Coordinator: *

E-mail: *

Phone: *

Second Contact: *

E-mail: *

Phone:

I understand and agree to the stated terms outlined in the Oklahoma State University Solicitation Policies and Procedures. By signing below, I agree to be present or available throughout the event as the sponsoring organization’s representative. All requests are contingent upon availability and approval. If all details are not completed on this form, it’s not approved and could cause your request to be cancelled.

Signature of Coordinator: *

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Date: *