Outdoor Event Request Form

179 Student Union | ph: 405.744.5232 | email: meetings@okstate.edu | web: meetings.okstate.edu

Outdoor Event Request Form

Individual students and student organizations are required to register all on-campus events. Confirmation of the reservation and/or issuance of a confirmation/permit may take up to ten (10) business days prior to the requested event or posting date. OSU Police Department requires at least 10 working days’ notice if security is required. OSU Transit requires at least 10 working days’ notice if transportation is required. The location and equipment needed should be reserved at least two weeks in advance. If the event is being organized by multiple organizations each group must be disclosed. For additional guidelines and policies, please visit Meeting & Conference Services online at meetings.okstate.edu. This request is on hold until you receive an email confirmation.

Organization Name: *

Title of Event: *

Date(s) of Event: *

Start Time: *

End Time: *

Estimated Attendance: *

No. of University Guests:

No. of Non-University Guests:

Are you seeking sponsorships for the event (university or non-university groups)? *

Are you serving or selling food or beverages at your event? *

Event Description: *

*If Other, please specify:

I understand and agree to the stated terms outlined in the Oklahoma State University Event Policies and Procedures. By signing below, I agree to be present or available throughout the event as the sponsoring organization’s representative. All events are contingent upon facility availability and approval. If all details are not completed on this form, it’s not approved and could cause your event to be cancelled.

Organization Contact Information

Coordinator: *

E-mail: *

Phone: *

Second Contact: *

E-mail: *

Phone:

I understand and agree to the stated terms outlined in the Oklahoma State University Solicitation Policies and Procedures. By signing below, I agree to be present or available throughout the event as the sponsoring organization’s representative. All requests are contingent upon availability and approval. If all details are not completed on this form, it’s not approved and could cause your request to be cancelled.

Signature of Coordinator: *

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Date: *